Create a Free Kindy (QLD Kindergarten 2024 & 2025) Program

Modified on Tue, 4 Feb at 3:34 PM

This document is designed to assist you with creating a Free Kindy Queensland Kindergarten program for the centre for 2024 and 2025.
For questions or queries regarding the Free Kindy Queensland Kindergarten 2025 funding, please refer to the Queensland Kindergarten Funding Essentials for 2025.

TABLE OF CONTENTS

Creating the program
Adding Funding Automations
Editing an Existing Program
Adding Planned and Unplanned Leave
Archiving a program

Creating the program

Select Programs from the Centres Menu

Select + Create Program

Set the Subsidy Name as QLD Free Kindy,
create a Program Name,
select the Start and End Date you wish the program to run for,
identify the Scheduled Days and hours the program runs,
select the Class the program applies to,
select the Educator/s that facilitate the program and their Qualifications
Select Create, the Program will now be displayed.

Adding Funding Automations

Find the section named Automatic Funding.
Select the big plus button, then enter the start date that you want the automation to begin from. (The system will not create payments for dates before this start date.)
Enter the amount of weeks that your Kindergarten Programs runs for across the year (this will be 40 weeks for Free Kindy 2024 & 2025).
Tick the box labelled Free Kindy funding, then Save.

Editing an Existing Program

To edit information on an existing program, select the '... ' action on the right side of the program, then select edit

From this screen you are able to

Edit the Program Name
Assign a Class to the Program
Change the Start and End Date
Change the Hours and Days
Add Children to the program
Add Planned/Unplanned leave

Adding Planned and Unplanned Leave

Select the '... ' action on the right side of the program
Select edit
Under the program calendar add the start date and end date of the leave
Drop down to select type of leave
Select + Marked as closed

You will then see a count of dates accrue. By selecting view dates you can see the program leave dates that have been entered and delete if required.

Archiving a program

Note: Once a program has been archived, it can not be retrieved!
If you want to archive a program, go to the main program screen.
Select the '... ' action on the right side of the program, and select Archive.
You will be prompted to acknowledge that you want to archive the program.
You will not be able to to archive a program if there are any children active and attached to the program.