Navigating the Attendance Screen

Modified on Wed, 6 Mar at 1:07 AM

This article is designed to help with managing the daily and weekly child attendance data.

Navigate to Attendance in the menu, and select Attendance/Bookings from the drop down options. 


In the Overview area of the screen you are able to monitor the class utilisation, expected number of children and employees. It also displays the staff to child ratio and the total of Full Time Equivalent (FTE) children.  If you use fees that are set up with 50% utilisation (half the day), the FTE total may differ from the expected child amount.


The bottom half of the screen has two views that provide different value: Times and Finance.


Times allows you to manage marking the class accurately and ensuring sign in and out times have been captured.


Finance is where you will charge the class and view a breakdown of the children's fees and subsidies.


You can choose to see the children's Times and Finance details from a day or weekly view. 

You can also filter per class. You can also select multiple classes from these drop down options. This is particularly handy when you want to view both BSC and ASC attendances. 

If a child's session has an information 'i' bubble next to it, this indicates that the session has not been automatically created by the system. If you hover over the 'i' bubble, you will see one of two messages as to how the session was created.

If the session was added manually by a staff member it will display: This session was created manually.

If the session was added via Casual Bookings on KT Connect it will display: This session was created by parent.

Note: Sessions created automatically through the system will not display an 'i' bubble, as they have been automatically created.

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