Create a child's Class Contract

Modified on Wed, 6 Mar at 1:05 AM

To set up a permanent or casual contract for a child in a class, go to the individual family Account profile and select the Contracts tab.



On accounts with multiple children, select the first child you want to enrol into a class.


Select + New Contract.  Mandatory information is indicated with an asterix and is required to be completed in order to save.


To create the contract, select the child's class and fee then add the Monday date of their start week.  Choose the frequency (see options below) that the child will be attending your centre, select the fee that would be applied to any casual session and Save.


TABLE OF CONTENTS


Frequency options


Creating a Weekly contract


The child will be attending the same day or days every week for the period of this contract.


Once you have selected the Weekly frequency, you need to select at least one day that the child will attend every week. Enter the expected Drop Off and Pick up times or session times for the child on those days.



Creating a Fortnightly contract


The child will be attending the same specific days on a fortnightly schedule for the period of this contract.


Once you have selected the Fortnightly frequency, you need to select at least one day that the child will attend every fortnight.  Use the Week 1 and Week 2 tabs to select which days the child will attend.


Enter the expected Drop Off and Pick up times or session times for the child on those days.



Creating a Custom contract


The child will be attending selected days within the period of this contract.  Great for Vacation care!


A Custom contract requires an end date and has Temporary Enrolment as the Reason for ending.  Once you have selected the Custom frequency, select the dates the child will attend within the period of the contract.


Enter the expected Drop Off and Pick up times or session times for the child on those days. 




Creating a Casual contract


The child can be added on to their class for any casual sessions they attend.


Once you have selected the Casual frequency, you can also add the child's expected Drop Off and Pick Up times.




Reason for Ending Contract options


When you end a contract, the Reason for Ending is by default set to Temporary Enrolment.  You can also change the reason to the following.

  • Changing Rooms
  • Change of Contract
  • Leaving Centre


From here you may want to create a CCS enrolment


This article will assist you with this - Create a CCS Enrolment for a child





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